Philippines Police Clearance

Guide to PNP, NBI, Police Clearance

Frequently Asked Questions (FAQ)

Your Complete Guide to Philippine Police and NBI Clearances

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General Questions

What’s the difference between NBI clearance and police clearance?

NBI Clearance (National Bureau of Investigation):

  • National scope – Checks records across the entire Philippines
  • Criminal database – Connected to court records nationwide
  • More comprehensive – Preferred by most employers and embassies
  • Online application – Can apply online at https://clearance.nbi.gov.ph
  • Validity: 1 year for most purposes
  • Common uses: Employment, visa applications, overseas work

Police Clearance (Philippine National Police):

  • Local scope – Issued by local police stations
  • Community-level – Checks local police records only
  • Less comprehensive – May not show records from other areas
  • In-person application – Must visit police station
  • Validity: 6 months to 1 year depending on purpose
  • Common uses: Local employment, barangay requirements, some government applications

Which one do I need?

  • For overseas work (OFW): NBI clearance is almost always required
  • For visa applications: Usually NBI clearance
  • For local employment: Either may be accepted, but employers often prefer NBI
  • For government jobs: Usually NBI clearance
  • For barangay requirements: Police clearance is typically sufficient

Pro tip: If unsure, get both. Many people need both for different purposes.

Do I need both NBI clearance and police clearance?

It depends on your purpose:

You likely need BOTH if:

  • Applying for overseas work in multiple countries
  • Submitting to multiple employers with different requirements
  • Applying for permanent residency abroad
  • Going through a recruitment agency (they often require both)

You probably need ONLY NBI clearance if:

  • Applying for a single overseas job
  • Visa application for most countries
  • Professional licensing (nurses, teachers, engineers)
  • Government employment

You probably need ONLY police clearance if:

  • Local private sector employment
  • Barangay clearance requirements
  • Some business permit applications
  • Court proceedings (sometimes)

Best practice: Check your employer/agency requirements first. When in doubt, get the NBI clearance as it’s more widely accepted.

How long are clearances valid?

NBI Clearance Validity:

  • Standard validity: 1 year from date of issue
  • For employment: Some employers accept clearances up to 6 months old
  • For visas: Most embassies require clearances issued within 6 months
  • For OFWs: Usually must be recent (3-6 months old) at time of deployment

Police Clearance Validity:

  • Standard validity: 6 months to 1 year
  • Varies by purpose: Check with the requesting entity
  • Local use: May be valid up to 1 year
  • International use: Usually 6 months

Important notes:

  • Validity starts from the issue date, not application date
  • Some countries/employers have stricter requirements (3 months)
  • Always verify with the requesting organization
  • Plan application timing accordingly

Renewal tip: Apply for renewals 1-2 months before expiry if you need continuous coverage.

Can I get a clearance if I have a criminal record?

Short answer: It depends on the nature of your record and your purpose.

NBI Clearance with a Record:

  • “Hit” status: If you have a criminal record, your clearance will show “HIT”
  • You can still get a clearance: But it will note the record
  • Disposition matters: If your case was dismissed or you were acquitted, this will be shown
  • Pending cases: Will appear on your clearance
  • Old convictions: Will still appear (no “expungement” in Philippines)

What “HIT” means:

  • Not automatic disqualification: Having a hit doesn’t mean you can’t work
  • Depends on the offense: Minor offenses may not affect employment
  • Employer discretion: Some employers overlook certain records
  • Country requirements: Some countries have strict policies on criminal records

Police Clearance with a Record:

  • Similar to NBI: Will show if you have local records
  • Less comprehensive: May not show records from other areas
  • Local discretion: Some police stations may note disposition

Your options:

  1. Get the clearance anyway – Many people with records still get employed
  2. Provide explanation – Write a letter explaining circumstances
  3. Get court documents – If case was dismissed, get certified copies
  4. Consult a lawyer – For serious concerns about employability

Countries that may accept applicants with records:

  • Middle East: Some Gulf countries consider minor offenses case-by-case
  • Caregiver positions: Some countries more lenient for caregiving roles
  • Depends on offense type: Traffic violations vs. serious crimes treated differently

How much do clearances cost?

NBI Clearance Fees (2025):

  • Regular processing: ₱155 – ₱170 (may vary slightly)
  • Rush processing: Not officially available through NBI
  • Renewal: Same as first-time application
  • Online convenience fee: Additional ₱10-₱20 for online payment processing

Police Clearance Fees (2025):

  • National Police Clearance: ₱150 – ₱200
  • Local police clearance: ₱50 – ₱150 (varies by municipality)
  • Barangay clearance: ₱50 – ₱100 (required before police clearance in some areas)

Additional costs to consider:

  • Photos: ₱50-₱100 for ID pictures (if needed)
  • Photocopies: ₱2-₱5 per page for supporting documents
  • Transportation: Travel to and from clearance centers
  • Authentication fees: ₱100+ per document (if needed for overseas use)
  • Red ribbon: ₱100+ per document at DFA

Money-saving tips:

  • Get photos taken at cheaper shops (₱50 for 8 copies)
  • Bring exact requirements to avoid return trips
  • Use online application to save transportation costs
  • Apply for multiple copies if you’ll need them later (cheaper than reapplying)

NBI Clearance

How do I apply for NBI clearance online?

Step-by-step online application process:

Step 1: Go to the NBI Clearance Website

Step 2: Create an Account

  • Click “Register” or “New User”
  • Provide: Email address, password, mobile number
  • Verify your email (check spam folder if not received)
  • Confirm mobile number via OTP (one-time password)

Step 3: Fill Out Application Form

  • Personal information: Full name, birthdate, birthplace
  • Current address: Complete address with ZIP code
  • Contact details: Mobile number, email
  • Purpose of clearance: Select from dropdown (employment, visa, etc.)
  • Identification: Provide valid ID numbers

Step 4: Upload Requirements

  • Recent photo: Passport-size, white background, taken within last 6 months
  • Valid ID: Clear scanned copy (front and back if applicable)
  • Accepted IDs: Passport, driver’s license, UMID, postal ID, PRC license

Step 5: Choose Appointment

  • Select NBI branch: Choose nearest or most convenient location
  • Pick date and time: Available slots shown (book 1-2 weeks in advance)
  • Note your reference number: Save this for tracking

Step 6: Pay Online

  • Payment options: Debit/credit card, online banking, e-wallets
  • Fee: ₱155-₱170 plus processing fee
  • Print receipt: Keep for your records

Step 7: Attend Appointment

  • Bring: Valid ID (original), printed appointment slip, payment receipt
  • Arrive: 15 minutes before scheduled time
  • Process: Biometrics (fingerprints), photo capture, verification
  • Wait time: 10-20 minutes at appointment (not including waiting for clearance result)

Step 8: Check Status & Claim

  • “No Hit”: Can claim immediately or within 1-3 days
  • “Hit”: Additional verification needed (3-5 days or longer)
  • Claiming: Return to same branch with receipt and ID

Processing time:

  • No hit: Same day to 3 days
  • With hit: 5-10 business days (sometimes longer)

What if I get a “HIT” on my NBI clearance?

Don’t panic! “HIT” doesn’t always mean you have a criminal record.

Common reasons for “HIT” status:

1. Name similarity (Most common)

  • Someone with the same or similar name has a record
  • Very common Filipino names (Juan dela Cruz, Maria Santos, etc.)
  • Requires additional verification to confirm you’re not the same person

2. Pending case

  • You have an actual pending court case
  • Traffic violations that went to court
  • Civil cases (debt, contracts, property disputes)
  • Criminal cases (if applicable)

3. Previous record

  • Old cases that were resolved
  • Dismissed cases
  • Acquittals
  • Previous convictions

4. Incomplete information

  • Missing data in NBI database
  • Name variations (with or without middle name)
  • Address changes not updated

What to do if you get a HIT:

Immediate steps:

  1. Don’t leave the NBI office – Clarify status before leaving
  2. Ask for explanation – NBI staff will tell you the reason
  3. Get instructions – They’ll tell you what documents to bring

For name similarity:

  • Easiest to resolve: Usually clears in 1-2 weeks
  • No documents needed: NBI verifies through fingerprints
  • Return for clearance: Come back on specified date

For actual cases:

  • Get court documents: Bring case dismissal or resolution papers
  • Certified true copies: From the court that handled your case
  • PSA documents: Birth certificate showing correct name/details
  • Affidavit of explanation: May be required in some cases

Processing time with HIT:

  • Name similarity: 5-10 business days
  • With documentation: 2-4 weeks after submission
  • Complex cases: 1-2 months (rare)

Pro tips:

  • Apply early if you have a common name (expect HIT)
  • Bring court documents even if you think case was dismissed
  • Follow up regularly (every 3-5 days) to check status
  • Keep all receipts and reference numbers

Will HIT affect my employment?

  • If it’s just name similarity – NO impact once cleared
  • If you have an actual record – depends on employer and nature of offense
  • Many OFWs with minor records still get deployed

Can I apply for NBI clearance from abroad?

Yes, but options are limited.

Option 1: Apply Through Philippine Embassy/Consulate

Availability:

  • Select countries only: Not all embassies offer this service
  • Countries with service: USA, UAE, Saudi Arabia, Qatar, Singapore, Hong Kong, Japan (check with your specific embassy)
  • Requirements vary: Each embassy has different procedures

How to apply:

  • Contact embassy first: Call or email to confirm they offer NBI clearance
  • Schedule appointment: Most embassies require advance booking
  • Bring requirements: Valid passport, proof of address, old clearance (if renewal)
  • Pay fee: Usually higher than in Philippines ($15-$30 USD equivalent)
  • Processing time: 3-6 weeks (longer than in Philippines)

Option 2: Authorize a Representative in the Philippines

Using a Special Power of Attorney (SPA):

  1. Prepare SPA document:
    • Must be notarized at Philippine Embassy/Consulate
    • Name your representative (family member or trusted friend)
    • Specify purpose (to apply for NBI clearance on your behalf)
  2. Send to Philippines:
    • Mail or courier the notarized SPA
    • Include your bio-data and requirements
  3. Representative applies for you:
    • Must bring SPA, your valid ID copy, and requirements
    • Will complete biometrics at NBI (using your ID)
    • Can claim clearance on your behalf

Requirements for representative:

  • Notarized SPA from embassy
  • Your valid passport copy (notarized)
  • Representative’s valid ID
  • Your recent photo (passport size, white background)
  • Application form (can download online)

Option 3: Apply During Home Vacation

If you’re planning to visit Philippines:

  • Most convenient: Apply in person during balikbayan
  • Fastest processing: Same-day to 3 days if “no hit”
  • Get multiple copies: Request 2-3 copies for future use
  • Plan ahead: Schedule during your vacation

Option 4: Use Authentication Service (After Getting Clearance)

If you already have clearance but need authentication:

  • DFA authentication: Can be done by representative with SPA
  • Apostille: Representative can process at DFA
  • Red ribbon: Same process, representative can handle

Important notes:

  • Validity abroad: Most countries require clearance issued within 6 months
  • Plan timing: Don’t apply too early or it may expire before use
  • Check requirements: Your destination country may have specific formats needed
  • Keep digital copy: Scan and save for your records

Best practice for OFWs:

  • Apply when you go home for vacation
  • Get 2-3 original copies
  • Have one authenticated/apostilled while in Philippines
  • Keep unexpired clearance on hand for renewals

How long does NBI clearance take to process?

Processing time depends on your “HIT” status:

“NO HIT” status (No record match):

  • Same day: 40-50% of applicants get same-day release
  • 1-3 days: Most common timeframe
  • Up to 5 days: During peak seasons (January-March, June-August)
  • Online tracking: Check status at https://clearance.nbi.gov.ph

“HIT” status (Record match or verification needed):

  • Name similarity: 5-10 business days (most common HIT)
  • With pending case: 10-20 business days (need to submit documents)
  • Complex verification: 3-6 weeks (rare cases requiring court records)
  • Multiple hits: Can take 1-2 months (multiple name matches)

Factors affecting processing time:

Peak seasons (SLOWER):

  • January-March: Balikbayan season, contract renewals
  • June-August: OFW deployment season
  • December: Year-end clearance for renewals
  • Expected delay: Add 3-7 days during peak

Off-peak seasons (FASTER):

  • April-May
  • September-November
  • Better chance: Same-day clearance more likely

Branch location:

  • Metro Manila branches: Faster (main database access)
  • Provincial branches: May take 1-2 days longer
  • Busiest: NBI Manila, NBI Quezon City
  • Less crowded: NBI branches in malls (SM Megamall, etc.)

How to check your status:

Online tracking:

  1. Go to https://clearance.nbi.gov.ph
  2. Click “Check Status” or “Track Application”
  3. Enter your reference number
  4. View current status

Status indicators:

  • “For evaluation”: Still being processed
  • “Ready for claiming”: You can pick up your clearance
  • “For hit management”: Verification needed (HIT status)
  • “On process”: Being reviewed

Via text/email:

  • Some NBI branches send SMS when ready
  • Check spam folder for email notifications
  • Not all branches offer this service

Expediting tips:

  • Apply early morning: Less crowded, faster processing
  • Weekdays: Tuesday-Thursday are least busy
  • Avoid last minute: Apply 1-2 months before you need it
  • Complete requirements: Bring everything to avoid delays
  • Check for HIT early: If you have a common name, expect delays

Cannot expedite:

  • NBI does not offer official rush processing
  • Beware of “fixers” promising fast clearance (it’s illegal!)
  • Only way to speed up: Apply during off-peak, complete all requirements

Police Clearance

Where can I get a police clearance?

You have TWO main options:

Option 1: Local Police Station (Most Common)

Where to apply:

  • Your local police station in your city/municipality
  • Must be where you currently reside (some allow home province)
  • Ask for “Police Clearance Section” or “Records Section”

Address to find your station:

  • Google “PNP [your city name]” or “Police station [your barangay]”
  • Ask at your barangay hall for the nearest police station
  • PNP website: https://pnp.gov.ph (has directory)

Process:

  1. Get barangay clearance first (required in most areas)
  2. Go to police station with barangay clearance and requirements
  3. Fill out application form at the station
  4. Submit documents and pay fee (₱50-₱150)
  5. Biometrics: Fingerprinting, photo (usually included)
  6. Claim: Same day to 3 days

Requirements:

  • Valid ID (original + photocopy)
  • Barangay clearance (original)
  • Cedula (Community Tax Certificate) – some areas require this
  • Recent ID photo (1-2 pcs, 1×1 or 2×2)
  • Accomplished application form

Option 2: National Police Clearance (NPC) – Camp Crame

Main office: Philippine National Police – National Headquarters
Camp Crame, Santolan, Quezon City
Metro Manila 1111, Philippines

Other NPC centers:

  • PNP Highway Patrol Group – EDSA, Quezon City
  • Regional offices – Check PNP website for locations
  • Some malls – NPC satellites in major malls (check availability)

Advantages of National Police Clearance:

  • Nationwide validity: Recognized everywhere in Philippines
  • Faster for some purposes: Preferred by some employers
  • Electronic system: More modern processing
  • Less local discretion: Standardized issuance

Process:

  1. Visit Camp Crame or authorized NPC center
  2. Fill out application form
  3. Submit requirements
  4. Biometrics and photo
  5. Pay ₱150-₱200
  6. Claim same day to 5 days

Which should you get?

Get LOCAL police clearance if:

  • Required specifically by barangay or local employer
  • You need it for local business/community purpose
  • It’s more convenient (closer to your home)
  • Lower cost is important

Get NATIONAL police clearance if:

  • Employer/agency specifies “national”
  • You’re applying from outside your home province
  • You want nationwide recognition
  • You’re applying for government positions

Can I get it from a different city?

  • Local clearance: Usually must be from your residence city
  • National clearance: Can apply anywhere in Philippines
  • If you moved: Get from current address OR hometown (check requirement)

Do I need barangay clearance before police clearance?

Yes, in most cases you need barangay clearance first.

Why is barangay clearance required?

  • Government procedure: Philippine law requires barangay involvement in local clearances
  • Community verification: Barangay vouches you’re a resident with good standing
  • Mandatory prerequisite: Most police stations won’t process without it
  • Proof of residence: Confirms you actually live in the area

Where to get barangay clearance:

Your local barangay hall:

  • Go to Barangay Hall in your area
  • Ask for “Barangay Clearance Section” or “Secretary’s Office”
  • Bring valid ID and proof of residence
  • Fill out form and pay fee (₱50-₱100)
  • Usually issued same day (5-30 minutes)

Requirements for barangay clearance:

  • Valid ID (original + photocopy)
  • Proof of residence (any of the following):
    • Utility bill (electric, water)
    • House contract/lease
    • Voter’s certification
    • Certificate of residency from landlord
  • Recent photo (1×1 or 2×2) – some barangays require
  • Cedula (Community Tax Certificate) – some barangays require

Processing time:

  • Usually same day: 15-30 minutes if requirements are complete
  • Some barangays: May take 1-3 days for verification
  • Peak times: Longer during January, school enrollment season

Validity:

  • Usually: 6 months to 1 year
  • For police clearance: Usually accepted if issued within 3-6 months
  • Check expiry: Get new one if expired before applying for police clearance

Exceptions – When you DON’T need barangay clearance:

National Police Clearance at Camp Crame:

  • Does NOT require barangay clearance
  • Can apply directly
  • More convenient if you don’t have barangay clearance

Some police stations:

  • A few stations have waived this requirement
  • Call ahead to confirm
  • Usually stations with own verification systems

If you’re not a resident:

  • Can get clearance from province of origin
  • Or get national clearance instead
  • Some employers accept either

Pro tip: Get barangay clearance first thing in the morning (7-8 AM) to avoid lines. Bring all possible requirements even if not sure – saves another trip!

How long is police clearance valid?

Standard validity: 6 months to 1 year, depending on purpose

For employment purposes:

  • Private sector: Usually 6 months from issue date
  • Government jobs: 3-6 months (stricter requirements)
  • Overseas work: Usually must be within 6 months at deployment
  • Always check: Employer specifies exact validity requirement

For visa applications:

  • Tourist visas: Usually 6 months
  • Work visas: 3-6 months (depends on country)
  • Immigration: May require very recent (3 months)
  • Student visas: Usually 6 months

For business purposes:

  • Business permits: 1 year usually acceptable
  • Licenses: Depends on licensing body
  • Contracts: As specified in contract requirements

What “validity” means:

  • Starts from issue date: Not application date
  • End date: Usually printed on the clearance document
  • Computed from: Date stamped/signed by issuing officer
  • Not renewable: Must get new clearance after expiry

How to check expiry:

  • Look at document: Expiry date usually printed
  • Issue date + 6 months: If no expiry date printed
  • Ask issuing office: Call and confirm validity period

Can I use expired clearance?

  • NO: Most entities won’t accept expired clearance
  • Must get new one: Even if just a few days expired
  • No extensions: Cannot extend validity of issued clearance

Planning your application:

If you need it for immediate use:

  • Apply 1-2 weeks before you need it
  • Gives buffer for processing delays
  • Ensures fresh issue date

If you need it for future use:

  • DON’T apply too early: May expire before you use it
  • Ideal timing: 2-3 months before expected use
  • For OFWs: Apply after job order confirmed, before deployment

If you’re not sure when you’ll need it:

  • Apply when you have time: Better to have one ready
  • Get 2 copies: If you might need multiple submissions
  • Track expiry: Set phone reminder 1 month before expiry

Can I renew before expiry?

  • No “renewal”: Must apply fresh each time
  • Old clearance: No discount or fast-track for previous holders
  • Same process: Full application each time
  • Bring old clearance: Some offices want to see it, but not required

Different validity for different locations:

  • Metro Manila: Usually 6 months standard
  • Provincial areas: May give 1 year validity
  • Depends on issuing office: Each station sets own policy
  • Always ask: Confirm validity when claiming

For OFWs (Overseas Filipino Workers)

How can I get clearances while working abroad?

You have several options as an OFW:

Option 1: Apply During Home Vacation (BEST)

Why this is recommended:

  • Fastest and most reliable: Personal application = fewer issues
  • Can verify immediately: See clearance before leaving Philippines
  • Get multiple copies: Request extras for future use
  • Handle authentication: Can process DFA red ribbon same trip

When to apply:

  • Plan ahead: Apply during first week of vacation
  • Processing time: Allow 5-10 days for NBI (in case of HIT)
  • Book appointments: Schedule NBI appointment before arriving
  • Bring requirements: Update IDs, photos before leaving abroad

What to get while home:

  • NBI clearance (2-3 original copies)
  • Police clearance (2 copies)
  • DFA authentication/red ribbon (get at least one)
  • PSA documents (birth cert, marriage cert if needed)
  • Medical certificates (if required)

Option 2: Through Philippine Embassy/Consulate

NBI Clearance at Embassy:

Countries where available:

  • ✅ United States – Major cities (NY, LA, SF, Chicago, DC)
  • ✅ UAE – Dubai, Abu Dhabi
  • ✅ Saudi Arabia – Riyadh, Jeddah
  • ✅ Qatar – Doha
  • ✅ Kuwait – Kuwait City
  • ✅ Singapore
  • ✅ Hong Kong
  • ✅ Japan – Tokyo
  • ✅ Taiwan – Taipei
  • ✅ Canada – Major cities
  • ⚠️ Others – Check with your local embassy

How to apply:

  1. Contact embassy: Call or email to confirm service availability
  2. Book appointment: Most require advance booking (1-4 weeks wait)
  3. Prepare requirements:
    • Valid passport (original + photocopy)
    • Embassy ID or OWWA ID (if available)
    • 2×2 photos (white background)
    • Proof of address abroad
    • Old NBI clearance (if renewal)
  4. Attend appointment: Bring all documents
  5. Pay fee: $15-$30 USD (varies by country)
  6. Wait for processing: 3-8 weeks typical
  7. Claim: Return to embassy or mail delivery (if offered)

Embassy contact numbers:

  • UAE Embassy Manila: +63 2 8403-1160
  • Saudi Embassy Manila: +63 2 8843-4455
  • Check online: Search “[Country] Philippine Embassy contact”

Option 3: Authorize a Representative (SPA Method)

Steps to authorize someone in Philippines:

1. Prepare Special Power of Attorney (SPA):

  • Visit Philippine Embassy/Consulate in your country
  • Notarization by embassy: Usually ₱500-₱1,000 equivalent
  • Specify purpose: “to apply for NBI/Police clearance on my behalf”
  • Name your representative: Family member or trusted friend
  • Include: Your full name, birthdate, passport number

2. Send SPA to Philippines:

  • Courier: DHL, FedEx, Aramex (safest, 3-5 days)
  • Mail: Takes 2-4 weeks
  • Scan and email: For advance viewing (but original needed)

3. Include with SPA:

  • Photocopy of your passport (first page + visa page)
  • Your recent photo (2×2, white background, digital copy)
  • Authorization letter (explaining what you need)
  • Your contact info abroad

4. Representative applies on your behalf:

  • Brings notarized SPA and your documents
  • Applies at NBI/police station
  • Completes biometrics (using your photo and data)
  • Pays fee
  • Claims clearance when ready

5. Sending clearance to you:

  • Courier services: DHL (reliable, 3-5 days, ₱3,000-₱5,000)
  • Scanned copy: Via email/Viber for immediate use
  • Authentication first: Have it red ribboned before sending
  • Original via mail: When you come home

Representative requirements:

  • Notarized SPA from embassy (original)
  • Your passport photocopy (notarized at embassy)
  • Representative’s valid ID (original)
  • Your 2×2 photos (recent, white background)

Option 4: Online Application (NBI Only)

Applying online from abroad:

  1. Visit: https://clearance.nbi.gov.ph
  2. Create account: Use your abroad email and contact
  3. Fill out form: Complete all information
  4. Upload requirements:
    • Recent photo
    • Passport scan
  5. Choose appointment: Select date during your vacation or when representative can go
  6. Pay online: Use international credit card or PayPal
  7. Appointment: You or representative attends
  8. Claim: After processing

Challenges:

  • Payment may not accept foreign cards
  • Appointment slots book fast
  • Still need someone in Philippines for biometrics

Option 5: Use Agency Services

Accredited documentation services:

  • Some agencies in Philippines handle clearance processing
  • Must have proper authorization (SPA)
  • Charge service fee: ₱1,500-₱3,000 plus clearance fees
  • Faster processing, handle all steps
  • Send via courier to you

Finding reliable agency:

  • Ask referrals from fellow OFWs
  • Check POEA-accredited agencies
  • Verify business registration
  • Get written agreement on fees and timeline
  • Avoid suspicious “fixers”

Beware of scams:

  • ❌ Never send full payment upfront
  • ❌ Don’t give passport original to strangers
  • ❌ Verify agency credentials before engaging
  • ✅ Use trusted family/friends when possible

Authentication for Overseas Use:

After getting clearance:

  • DFA Authentication: Required by most countries
  • Red Ribbon: DFA stamps for foreign use
  • Apostille: For Hague Convention countries (easier)
  • Representative can process: With SPA
  • Fee: ₱100-₱300 per document

Processing authentication:

  1. Representative brings clearance to DFA
  2. Submits at DFA Aseana or satellite offices
  3. Pays authentication fee
  4. Claims in 1-3 days
  5. Sends authenticated copy to you

Best Practices for OFWs:

Before leaving Philippines:

  • ✅ Get clearances before going abroad
  • ✅ Get extras (2-3 copies)
  • ✅ Authenticate one copy for future use
  • ✅ Store digital scans in cloud (Google Drive, Dropbox)

While abroad:

  • ✅ Track expiry dates (set phone reminders)
  • ✅ Plan renewal during vacation
  • ✅ Keep updated photos for emergencies
  • ✅ Maintain relationships with trusted representatives

Before contract renewal:

  • ✅ Check if employer requires new clearances
  • ✅ Apply 2-3 months before expiry
  • ✅ Coordinate with agency if they handle processing
  • ✅ Verify country-specific requirements

Country-Specific Requirements:

Middle East (Saudi, UAE, Qatar, Kuwait, Oman):

  • Require NBI clearance authenticated by DFA
  • Some require both NBI and police clearance
  • Must be recent (6 months max)
  • Arabic translation sometimes needed

Hong Kong, Singapore, Taiwan:

  • NBI clearance sufficient
  • Authentication required
  • Some accept embassy-issued clearance

Canada, Australia, NZ:

  • NBI clearance preferred
  • May require FBI clearance if you lived in US
  • Additional local police checks from destination country

Europe:

  • Apostille format (easier than red ribbon)
  • Translation may be required
  • Some countries have specific formats

Emergency/Rush Processing:

If you urgently need clearance:

  1. Contact family immediately: Start SPA process
  2. Book embassy appointment: If available in your country
  3. Consider flying home: If time and budget allow
  4. Explain to employer: Many understand OFW situations
  5. Request extension: Ask employer for deadline extension

Typical timelines:

  • Embassy application: 3-8 weeks
  • SPA method: 2-4 weeks (including courier)
  • Home vacation method: 1-2 weeks
  • Online + representative: 1-2 weeks

Cost Estimates for OFWs:

Clearances:

  • NBI: ₱155-₱170 (or $15-30 at embassy)
  • Police: ₱50-₱150
  • Authentication: ₱100-₱300
  • SPA notarization: ₱500-₱1,000
  • Courier: ₱3,000-₱5,000

Total if using representative: ₱5,000-₱10,000 ($90-$180 USD)

Total if applying during vacation: ₱500-₱1,000 ($9-$18 USD)

Conclusion: Best to apply when you’re home!

What clearances do OFWs typically need?

Standard clearances for overseas employment:

1. NBI Clearance (REQUIRED for 99% of OFWs)

  • Purpose: Criminal background check recognized internationally
  • Validity: Must be recent (3-6 months old at deployment)
  • Authentication: Must have DFA red ribbon for foreign use
  • Copies needed: 2-3 originals (employer, embassy, POEA/OWWA)
  • Renewal: Every contract renewal may require new clearance

Who accepts it:

  • All overseas employers
  • Embassies for visa processing
  • POEA/DMW for deployment processing
  • Host country immigration
  • OWWA for registration

2. Police Clearance (Sometimes Required)

  • Purpose: Additional verification, some agencies require both
  • When required:
    • Some Middle East countries (Saudi, Kuwait)
    • Domestic helper positions (Hong Kong, Singapore)
    • If NBI shows “HIT” status
  • Validity: 6 months typically
  • Authentication: Also needs DFA red ribbon

3. Barangay Clearance

  • Purpose: Proof of good standing in community
  • When required:
    • Needed to get police clearance
    • Some agencies request it
    • OWWA registration sometimes
  • Validity: 6 months to 1 year
  • Cost: ₱50-₱100
  • Easy to get: From your barangay hall, same day

4. Special Clearances by Country/Job Type:

Healthcare Workers (Nurses, Caregivers):

  • NBI clearance (mandatory)
  • PRC clearance (for licensed professionals)
  • Hospital/clinic clearance (if previously employed)
  • DOH clearance (some destinations)

Seafarers:

  • NBI clearance
  • Port clearance
  • Maritime clearance
  • MARINA-issued documents

Domestic Workers (Household Service Workers):

  • NBI clearance (mandatory)
  • Police clearance (sometimes)
  • TESDA certificate (training clearance)
  • Health certificate from DOH-accredited facility

Construction/Skilled Workers:

  • NBI clearance
  • TESDA clearance (if applicable)
  • Previous employer clearance
  • Trade test certificate

By Destination Country:

Saudi Arabia:

  • ✅ NBI clearance (authenticated)
  • ✅ Police clearance (authenticated)
  • ✅ Medical clearance from GAMCA
  • ⚠️ Both must be recent (3 months)

UAE (Dubai, Abu Dhabi):

  • ✅ NBI clearance (authenticated)
  • ✅ Medical certificate
  • ⚠️ Validity: 6 months maximum

Qatar:

  • ✅ NBI clearance (authenticated/apostilled)
  • ⚠️ Very recent (3 months maximum)

Kuwait:

  • ✅ NBI clearance (authenticated)
  • ✅ Police clearance (authenticated)
  • ✅ Both translated to Arabic (sometimes)

Hong Kong:

  • ✅ NBI clearance (authenticated)
  • ✅ Police clearance (if first-time OFW)
  • ⚠️ Must be recent (6 months)

Singapore:

  • ✅ NBI clearance (authenticated)
  • ⚠️ Strict on validity (6 months)

Taiwan:

  • ✅ NBI clearance (authenticated)
  • ⚠️ May require translation

Canada:

  • ✅ NBI clearance
  • ✅ Local police clearance from Philippines
  • ⚠️ May also require RCMP clearance once in Canada

UK:

  • ✅ NBI clearance
  • ⚠️ May require DBS check once in UK

Australia:

  • ✅ NBI clearance
  • ⚠️ May require AFP check once in Australia

OFW Deployment Processing Clearances:

POEA/DMW Requirements:

  • NBI clearance (authenticated)
  • Medical certificate (from DOH-accredited clinic)
  • OWWA membership
  • Pre-departure orientation seminar (PDOS) certificate

OWWA Registration:

  • NBI clearance (authenticated)
  • Valid passport
  • Overseas employment certificate
  • Membership fee payment

Embassy/Visa Processing:

  • NBI clearance (authenticated)
  • Police clearance (sometimes)
  • Medical certificate
  • Vaccination records (depends on country)

Authentication Requirements:

What is DFA Authentication (Red Ribbon)?

  • Official stamp from Department of Foreign Affairs
  • Makes Philippine documents valid abroad
  • Required by most foreign governments
  • Must be done before leaving Philippines

Where to authenticate:

  • DFA Aseana – Main office, Pasay City
  • DFA satellite offices – SM malls nationwide
  • Regional DFA offices – Major cities
  • By representative – Using SPA

Cost: ₱100-₱300 per document
Processing: 1-3 days
Validity: Permanent (authenticated status doesn’t expire)

Apostille (Alternative):

  • For Hague Convention countries (easier process)
  • One-step authentication
  • Same DFA offices
  • Same cost and processing time

Countries accepting Apostille:

  • Most European countries
  • USA
  • Australia
  • Japan
  • Many others (check if your destination country is member)

How Many Copies Do You Need?

Recommended:

  • 3 original NBI clearances:
    • 1 for employer (they keep)
    • 1 for embassy/visa (they may keep)
    • 1 for your records/emergencies
  • 2 authenticated copies:
    • 1 for immediate use
    • 1 backup authenticated copy
  • 1-2 police clearances:
    • If required by your destination

Digital copies:

  • Scan all documents (high resolution)
  • Store in cloud (Google Drive, Dropbox)
  • Email to yourself
  • Save in phone gallery
  • Send copies to family in Philippines

Timing Your Applications:

Ideal timeline:

  1. 3 months before deployment: Check what clearances you need
  2. 2 months before: Apply for NBI clearance
  3. 6-8 weeks before: Authenticate documents
  4. 4 weeks before: Final verification of all clearances
  5. Submit to agency: As soon as processed

Why apply early:

  • NBI “HIT” can delay processing (2-4 weeks)
  • Authentication takes 3-7 days
  • Agency processing: 1-2 weeks
  • Embassy visa: 2-4 weeks
  • Buffer for unexpected issues

Don’t apply TOO early:

  • Most clearances valid 6 months
  • Country may require “recent” (3 months)
  • May expire before deployment
  • Calculate backwards from deployment date

Cost Summary for OFWs:

Minimum clearance costs:

  • NBI clearance: ₱155-₱170
  • Police clearance: ₱50-₱150
  • Barangay clearance: ₱50-₱100
  • DFA authentication (2 docs): ₱200-₱600
  • Photos: ₱50-₱100
  • Photocopies: ₱50
  • Total: ₱555-₱1,170

If using representative from abroad:

  • All above costs
  • SPA notarization: ₱500-₱1,000
  • Courier (Philippines to abroad): ₱3,000-₱5,000
  • Representative fee: ₱500-₱1,000 (optional)
  • Total: ₱4,555-₱8,170

Through agency:

  • Clearance processing: ₱2,000-₱5,000 (all-in)
  • Courier: ₱3,000-₱5,000
  • Total: ₱5,000-₱10,000

Validity Tracking:

Set reminders:

  • 2 months before expiry: Start renewal process
  • 1 month before: Urgent renewal
  • Week before: Emergency (may need to rush)

Phone calendar reminders:

  • NBI expiry – 2 months advance warning
  • Police clearance expiry – 1 month warning
  • Authentication validity check

What to do when expiring:

  • If in Philippines: Renew immediately
  • If abroad: Start SPA process or embassy application
  • If no time: Coordinate with agency/employer

Common OFW Mistakes to Avoid:

❌ Applying too early: Clearance expires before use
✅ Solution: Calculate timing, apply 2-3 months before need

❌ Not getting authenticated: Clearance rejected abroad
✅ Solution: Always get DFA red ribbon/apostille

❌ Only getting one copy: Need multiple submissions
✅ Solution: Get 2-3 original copies

❌ No digital backup: Lost clearance, no proof
✅ Solution: Scan and store in cloud

❌ Waiting until last minute: Processing delays cause problems
✅ Solution: Apply early, allow buffer time

❌ Using “fixers”: Illegal and unreliable
✅ Solution: Use official channels only

Resources for OFWs:

Government hotlines:

  • POEA Hotline: 1349 (Philippines)
  • DFA Hotline: (02) 8834-4000
  • OWWA Hotline: 1348
  • OFW Help: Text OWWA to 2600 (free)

Online resources:

Embassy contacts:

  • Search “[Your country] Philippine Embassy”
  • Save embassy hotline in your phone
  • Follow embassy Facebook page for updates

Authentication & Red Ribbon

What is DFA authentication (red ribbon)?

DFA Authentication makes Philippine documents officially valid for use abroad.

What is it?

  • Official seal/stamp from the Department of Foreign Affairs (DFA)
  • Red ribbon attached to your document
  • Certifies authenticity of signatures and seals on Philippine documents
  • Required by foreign governments to accept Philippine-issued documents

Why is it called “red ribbon”?

  • DFA literally attaches a red ribbon to authenticated documents
  • The ribbon has the DFA seal and authentication details
  • It’s been the traditional marking since 1970s
  • Commonly called “red ribbon” even though the official term is “authentication”

What documents need authentication?

For overseas work:

  • NBI clearance
  • Police clearance
  • Birth certificate (PSA)
  • Marriage certificate (PSA)
  • Diploma/transcript of records
  • Employment certificates
  • Medical certificates
  • Professional licenses (PRC cards)

For visa applications:

  • All supporting documents from Philippines
  • Bank certificates
  • Proof of employment
  • Invitation letters

For overseas use:

  • Contracts
  • Affidavits
  • Special Power of Attorney (SPA)
  • Legal documents
  • Business permits

Where to get DFA authentication:

Main Office: DFA Office of Consular Affairs
DFA Building, 2330 Roxas Boulevard
Pasay City, Metro Manila 1300, Philippines
Hotline: (02) 8834-4444

DFA Aseana: Aseana Business Park
Bradco Avenue corner Coral Way
Parañaque City, Philippines
Most convenient for NCR residents

DFA Satellite Offices (in SM Malls):

  • SM Manila
  • SM Megamall (Mandaluyong)
  • SM North EDSA (Quezon City)
  • SM Fairview (Quezon City)
  • SM San Lazaro (Manila)
  • SM Bicutan (Parañaque)
  • SM Cherry (Antipolo)
  • SM Dasmarinas (Cavite)
  • SM Pampanga
  • SM Batangas
  • SM Bacolod
  • SM Cebu
  • SM Cagayan de Oro
  • SM Davao

Regional DFA Offices:

How to apply for authentication:

Step 1: Prepare your documents

  • Original document to be authenticated (clearances, certificates, etc.)
  • Must be from legitimate source (government agency, school, etc.)
  • Must have original signatures and seals
  • Photocopies cannot be authenticated (must be original)

Step 2: Go to DFA office

  • Bring the original document
  • Bring valid ID (for claiming later)
  • Fill out authentication request form at office
  • No appointment usually needed for authentication (unlike passport applications)

Step 3: Submit and pay

  • Submit document at authentication counter
  • Pay authentication fee: ₱100-₱300 per document
  • Get claim stub/receipt
  • Note claiming schedule (usually 1-3 days)

Step 4: Claim authenticated document

  • Return on claiming date with stub and ID
  • Check document before leaving
  • Verify red ribbon is properly attached

Requirements:

  • Original document to be authenticated
  • Valid ID (for claiming)
  • Payment (cash, some offices accept card)
  • No other special requirements usually needed

Processing time:

  • Regular: 1-3 working days
  • Express: Some offices offer same-day (higher fee)
  • Varies by office: Main office vs. satellite
  • Peak times: Longer during OFW deployment seasons

Fees (2025):

  • Regular authentication: ₱100 per document
  • With verification: ₱100-₱300 (if DFA needs to verify document)
  • Same-day processing: ₱200+ (if available)
  • Depends on document type and office

Important notes:

DFA ONLY authenticates:

  • Government-issued documents
  • School records (from DepEd/CHED-recognized institutions)
  • Notarized private documents
  • Documents with verifiable signatures/seals

DFA WILL NOT authenticate:

  • Photocopies (must be original)
  • Laminated documents
  • Altered documents
  • Documents from non-recognized institutions
  • Expired clearances (usually – some offices flexible)

Authentication vs. Apostille – What’s the difference?

Authentication (Red Ribbon):

  • For non-Hague countries: Middle East, most Asian countries
  • Multi-step: May need DFA then embassy authentication
  • Traditional method: Been used for decades
  • Countries: Saudi, UAE, Qatar, Kuwait, Hong Kong, Taiwan, etc.

Apostille:

  • For Hague Convention countries: US, Europe, Australia, etc.
  • One-step: Apostille from DFA is enough (no embassy needed)
  • Simpler: Recognized internationally in member countries
  • Same office: Get it at DFA Aseana or regional offices
  • Same cost: ₱100-₱300 per document

How to know which you need:

  • Check with destination country: Ask embassy or employer
  • Hague member: Use apostille (easier)
  • Non-member: Use red ribbon authentication
  • When unsure: Get red ribbon (more universally accepted)

Can a representative get authentication for you?

Yes, you can authorize someone using SPA:

Requirements:

  1. Special Power of Attorney (SPA)
    • Must be notarized at DFA (if you’re in Philippines)
    • Must be notarized at Philippine Embassy (if you’re abroad)
    • Must specify: “to authenticate documents on my behalf”
    • Must name your representative
  2. Representative’s valid ID
    • Original and photocopy
    • Government-issued
  3. Your valid ID
    • Photocopy will suffice
    • Or any proof of identity
  4. Documents to be authenticated
    • Originals
    • Must be in representative’s possession

Process:

  • Representative goes to DFA with SPA and documents
  • Submits for authentication
  • Pays fee
  • Claims when ready
  • Can send to you via courier

For OFWs abroad:

Option 1: Authorize representative in Philippines

  • Get SPA notarized at Philippine Embassy in your country
  • Send SPA to family member in Philippines
  • They process authentication at DFA
  • They courier authenticated documents to you

Option 2: Embassy authentication

  • Some Philippine Embassies abroad offer authentication
  • Limited to certain countries
  • Check with your local embassy
  • May take longer than in Philippines

Digital copies:

  • Authentication only applies to original documents
  • After authentication, scan and save digital copy
  • Some countries accept authenticated scanned copies
  • Keep original safe (cannot re-authenticate if damaged)

Common mistakes to avoid:

❌ Authenticating expired clearances: Some DFA offices reject
✅ Solution: Get new clearance first

❌ Bringing photocopies: Cannot be authenticated
✅ Solution: Bring original documents only

❌ Not checking before leaving: Errors happen
✅ Solution: Inspect authenticated document at office

❌ Folding/damaging: Red ribbon must be intact
✅ Solution: Carry in folder, handle carefully

❌ Using wrong type: Apostille vs. authentication
✅ Solution: Confirm requirement with destination country

After authentication:

Handle with care:

  • Don’t fold (red ribbon will crease)
  • Don’t laminate (invalidates authentication)
  • Keep in plastic sleeve or folder
  • Store in safe place
  • Make copies for reference (but copies aren’t authenticated)

Validity:

  • Authentication itself doesn’t expire
  • BUT underlying document validity still applies
  • Example: Authenticated NBI clearance still only valid 6 months
  • Authentication just proves it’s genuine, doesn’t extend validity

For embassy submission:

  • Some embassies keep the original
  • Get extra authenticated copies if needed
  • Ask if they return originals

Cost summary example:

Authenticating for overseas work:

  • NBI clearance authentication: ₱100
  • Police clearance authentication: ₱100
  • Birth certificate authentication: ₱100
  • Diploma authentication: ₱100
  • Total: ₱400

Plus courier abroad: ₱3,000-₱5,000
Grand total: ₱3,400-₱5,400

Resources:

DFA Hotlines:

  • Main: (02) 8834-4000
  • Consular Affairs: (02) 8834-4444
  • Authentication: (02) 8834-4343

DFA Website:

  • www.dfa.gov.ph
  • Check branch locations
  • Verify requirements
  • Check advisories

Facebook:

  • DFA Philippines official page
  • Updates on procedures
  • Holiday schedules

Common Problems & Solutions

What if my name on clearance doesn’t match my other documents?

This is a VERY common problem. Here’s what to do:

Common name mismatch scenarios:

1. Middle name issues:

  • Problem: Clearance has middle name, passport doesn’t (or vice versa)
  • Example: “Juan Santos Dela Cruz” vs. “Juan Dela Cruz”
  • Impact: May cause issues with visa/employment applications

2. Spelling variations:

  • Problem: Minor spelling differences
  • Example: “Maria” vs. “Ma. Ria” or “dela Cruz” vs. “De La Cruz”
  • Impact: Depends on strictness of receiving office

3. Married name vs. maiden name:

  • Problem: Some documents use maiden, others use married name
  • Example: “Ana Santos” (maiden) vs. “Ana Santos-Reyes” (married)
  • Impact: Common for married women, needs documentation

4. Order of names:

  • Problem: Surname/given name order varies
  • Example: Filipino format vs. Western format
  • Impact: Less serious, but should be consistent

Solutions by scenario:

For middle name discrepancies:

Option 1: Get explanatory affidavit

  • Draft “Affidavit of One and the Same Person”
  • State all name variations
  • Explain they refer to same person
  • Have notarized
  • Submit with clearance and other documents
  • Cost: ₱200-₱500 for notarization

Option 2: Reapply for clearance with correct name

  • Use exact name format needed
  • Match your passport/primary ID
  • NBI allows you to input name in specific format
  • Worth it if time allows

Option 3: Correct your primary document

  • Update passport to include middle name (or remove it)
  • File petition at PSA if birth certificate error
  • Long-term solution for consistent naming

For spelling errors on clearance:

If error is in NBI database:

  1. Go back to NBI office where you applied
  2. Bring documents showing correct spelling:
    • PSA birth certificate
    • Valid passport
    • Other government IDs
  3. Request correction
  4. May need to reapply (sometimes free if their error)
  5. Processing: 1-2 weeks for correction

If error is your mistake:

  • Your responsibility
  • May need to pay again for new clearance
  • Be very careful when filling forms!

For married name issues:

Option 1: Use maiden name consistently

  • Apply for clearances using maiden name
  • Keep all documents in maiden name
  • Simplest if not legally changed name

Option 2: Use married name consistently

  • Update all documents to married name
  • Passport, IDs, clearances all matched
  • Submit marriage certificate as proof

Option 3: Use hyphenated name

  • “Ana Santos-Reyes” format
  • Increasingly accepted
  • Submit marriage certificate with applications

Supporting documents:

  • Marriage certificate (PSA copy)
  • Affidavit explaining name change
  • Both names on some documents is okay with explanation

For order of names:

Filipino format: Dela Cruz, Juan Santos
Western format: Juan Santos Dela Cruz

Solution:

  • Be consistent in how you write name
  • Follow your passport format if going abroad
  • Note: Most systems now recognize both
  • Add explanation note if submitting to foreign office

Prevention tips:

When applying for clearances:

  • ✅ Check your PSA birth certificate first
  • ✅ Match your passport exactly
  • ✅ Double-check spelling before submitting
  • ✅ Use same name format across all documents
  • ✅ Keep middle name consistent (use it or don’t, but be consistent)

Before submitting applications abroad:

  • ✅ Review ALL documents for consistency
  • ✅ Prepare affidavit if ANY variations exist
  • ✅ Better safe than sorry – explain discrepancies proactively
  • ✅ Ask employer/agency if they require specific format

Affidavit of One and the Same Person – What to include:

Template elements:

I, [FULL LEGAL NAME], of legal age, Filipino, with address at [ADDRESS],
after having been duly sworn according to law, do hereby depose and state:

1. That my name appears in various documents in different forms:
   - In my Birth Certificate: [Name as per PSA]
   - In my Passport: [Name as per Passport]
   - In my NBI Clearance: [Name as per Clearance]
   
2. That despite the variations in my name, all these refer to one and the 
   same person, which is my person.

3. That I am executing this affidavit to attest to the truth of the foregoing
   and to support my application/documents for [PURPOSE].

Get notarized at:

  • Any notary public
  • Law offices
  • City hall (some offer notary services)
  • Fee: ₱200-₱500

Submit with:

  • Clearance
  • Other documents showing name variations
  • Application to employer/embassy

Real-life example:

Case: Maria Santos Reyes

  • Birth certificate: Maria Santos
  • Passport: Maria S. Reyes (married name)
  • NBI clearance: Maria Santos-Reyes

Solution:

  1. Prepared affidavit explaining all three are same person
  2. Attached marriage certificate (to explain Reyes surname)
  3. Submitted all to embassy with visa application
  4. Result: Accepted without issues

When to worry vs. when it’s okay:

MINOR issues (usually okay):

  • “Dela Cruz” vs. “De La Cruz” (spacing)
  • “Ma.” vs. “Maria” (abbreviation)
  • Middle initial present/absent
  • Name order (Western vs. Filipino format)

MAJOR issues (need fixing):

  • Completely different surname
  • Wrong given name
  • Major spelling errors (Juan vs. John)
  • Missing entire name section

Moderate issues (may need affidavit):

  • Maiden vs. married name
  • Hyphenated vs. non-hyphenated
  • Middle name included vs. excluded

Different requirements by destination:

Strict countries (fix issues first):

  • United States
  • Canada
  • Australia
  • European countries
  • Generally want perfect matching

More flexible countries:

  • Middle East (Saudi, UAE, Qatar)
  • Asian countries (Hong Kong, Singapore, Taiwan)
  • Usually accept affidavit of explanation

Always check:

  • Ask employer/agency about their experience
  • Check embassy website for specific requirements
  • Consult recruitment agency

Cost to fix:

If just need affidavit:

  • ₱200-₱500 (notarization)
  • Plus photocopy costs

If need to reapply for clearance:

  • NBI: ₱155-₱170
  • Police: ₱50-₱150
  • Plus time (1-2 weeks)

If need to update passport:

  • ₱950-₱1,200 (regular passport renewal)
  • 15-20 working days processing

If need PSA correction:

  • ₱420-₱500 per document
  • Can take several months for name correction

Frequently Asked Questions:

Q: Will name mismatch disqualify me from overseas work?
A: Usually not if you provide proper explanation and documents. Most agencies and employers understand this is common in Philippines.

Q: Should I use my middle name or not?
A: Be consistent. If your passport has it, use it everywhere. If not, don’t use it.

Q: I’m getting married soon. What name should I use?
A: If applying before marriage, use maiden name. If after, decide if you’ll legally change name or keep maiden name professionally.

Q: Can I use nickname on clearance?
A: NO. Always use legal name exactly as appears on birth certificate/passport.

Processing Times & Fees

How much do clearances typically cost?

Complete fee breakdown for 2025:

NBI Clearance Costs:

  • Application fee: ₱155-₱170
  • Online payment processing fee: ₱10-₱20 (if paying online)
  • Photos: ₱50-₱100 (if you need new photos taken)
  • Photocopies: ₱20-₱50 (ID copies, forms)
  • Total for first-time: ₱225-₱340
  • Total for renewal: ₱165-₱190 (if you have photos already)

Note: Price may vary slightly by location and payment method.

Police Clearance Costs:

National Police Clearance (Camp Crame):

  • Application fee: ₱150-₱200
  • Photos: ₱50-₱100
  • Total: ₱200-₱300

Local Police Clearance (Police Station):

  • Application fee: ₱50-₱150 (varies by municipality)
  • Photos: ₱50-₱100
  • Cedula (if required): ₱5-₱50
  • Total: ₱105-₱300

Barangay Clearance:

  • Fee: ₱50-₱100 (varies by barangay)
  • Photos: ₱30-₱50 (some barangays require)
  • Cedula: ₱5-₱50 (some require)
  • Total: ₱50-₱200

Authentication/Red Ribbon (DFA):

  • Per document: ₱100
  • With verification: ₱100-₱300
  • Express/same-day: ₱200-₱500 (if available)
  • For 2 clearances: ₱200-₱600

Additional Costs to Consider:

Photos:

  • Studio quality: ₱150-₱300 (4-8 copies)
  • Photo booth: ₱50-₱100 (4 copies)
  • ID picture shop: ₱30-₱50 (per 4 copies)
  • DIY/digital: Free (if you can print)
  • Tip: Get 8 copies – useful for multiple applications

Photocopies:

  • Per page: ₱2-₱5
  • Color copy: ₱10-₱20
  • Typical need: 5-10 pages (₱10-₱50 total)

Transportation:

  • To NBI/Police Station: ₱50-₱200 (depends on location)
  • Parking: ₱20-₱100 (if driving)
  • Multiple trips: ₱100-₱400 (application + claiming)

Lost income:

  • Half day off work: Your daily rate / 2
  • Full day: Your daily rate
  • Consider: Some offices have Saturday hours

Total Cost Scenarios:

Scenario 1: Complete OFW Package (Most Common)

  • NBI clearance: ₱170
  • Police clearance: ₱100
  • Barangay clearance: ₱100
  • DFA authentication (2 docs): ₱200
  • Photos (8 copies): ₱100
  • Photocopies: ₱50
  • Transportation: ₱200
  • TOTAL: ₱920 (approximately $16-17 USD)

Scenario 2: Budget Option (Minimum)

  • NBI clearance only: ₱155
  • Photos from cheap booth: ₱50
  • DIY photocopies: ₱20
  • Public transport: ₱50
  • TOTAL: ₱275 (approximately $5 USD)

Scenario 3: All-inclusive with extras

  • NBI clearance: ₱170
  • Police clearance (national): ₱200
  • Barangay clearance: ₱100
  • DFA authentication (2 docs): ₱200
  • Professional photos: ₱200
  • Multiple photocopies: ₱100
  • Transportation (with parking): ₱300
  • Courier (for abroad): ₱3,500
  • TOTAL: ₱4,770 (approximately $85 USD)

Scenario 4: Emergency/Rush (from abroad)

  • SPA notarization at embassy: ₱1,000
  • NBI clearance: ₱170
  • Police clearance: ₱100
  • Authentication (2 docs): ₱200
  • Representative fee: ₱1,000
  • DHL courier to abroad: ₱4,500
  • TOTAL: ₱6,970 (approximately $125 USD)

Money-Saving Tips:

For photos:

  • ✅ Use ₱50 photo booths (SM, Robinsons malls)
  • ✅ Take DIY photos with white background (print at home)
  • ✅ Share studio package with friends (bulk discount)
  • ❌ Don’t buy from expensive studios

For photocopies:

  • ✅ DIY at home (if you have printer)
  • ✅ Use copy shops outside government offices (cheaper)
  • ✅ Bring USB, some places scan+print cheaper than copy
  • ❌ Don’t use copies at government offices (overpriced)

For transportation:

  • ✅ Apply at offices with Saturday hours (save on lost work income)
  • ✅ Combine trips (authentication + other errands)
  • ✅ Use public transport if possible
  • ✅ Carpool with friends also applying

For applications:

  • ✅ Bring complete requirements first trip (avoid return trip costs)
  • ✅ Call ahead to verify requirements
  • ✅ Apply during off-peak hours (less waiting time)
  • ✅ Book online appointments when available

For authentication:

  • ✅ Authenticate multiple documents in one trip
  • ✅ Use satellite offices near you (save transport)
  • ✅ Regular processing (don’t pay for rush unless necessary)

Hidden Costs to Avoid:

“Fixers”:

  • Offer “fast processing” for ₱1,000-₱3,000 fee
  • ILLEGAL and unnecessary
  • Official process is already fast
  • DON’T PAY – it’s a scam

Photocopies at office:

  • Government offices charge ₱10-₱20 per copy
  • Outside shops: ₱2-₱5 per copy
  • Bring your own photocopies

Photos at NBI:

  • Some areas have photo booths inside NBI charging ₱200-₱300
  • Outside photo shops: ₱50-₱100
  • Get photos before going to NBI

“Rush processing”:

  • NBI doesn’t offer official rush processing
  • Anyone claiming to expedite is lying
  • Don’t pay extra for non-existent service

Comparison to Other Countries:

Philippine clearances are CHEAP compared to:

  • USA FBI clearance: $18 USD (₱1,000+)
  • UK DBS check: £23-48 (₱1,600-₱3,400)
  • Canada RCMP: $25 CAD (₱1,000+)
  • Australia AFP: $42 AUD (₱1,500+)

Philippine total (₱920) = approximately $16-17 USD
Very affordable compared to international standards!

For Employers/Bulk Applications:

If processing multiple employees:

  • Some agencies offer bulk discounts
  • Coordinate group applications
  • Shared transportation costs
  • Volume photocopying discounts

Company-sponsored:

  • Some employers reimburse clearance costs
  • Keep all receipts
  • Submit reimbursement forms
  • Budget: ₱1,000-₱1,500 per employee

Price Increase History:

NBI clearance fees:

  • 2015: ₱115
  • 2018: ₱130
  • 2020: ₱140
  • 2023: ₱155
  • 2025: ₱155-₱170

Expect small increases every 2-3 years (₱10-₱20 typically)

Payment Methods:

NBI Clearance:

  • Cash (at NBI offices)
  • Credit/debit card (online application)
  • Online banking (some banks)
  • E-wallets: GCash, PayMaya (sometimes)

Police Clearance:

  • Cash only (most stations)
  • Some accept online payment

DFA Authentication:

  • Cash
  • Credit/debit card (most branches now accept)
  • DFA official receipts provided

Tips:

  • Bring exact change when possible
  • Save official receipts (for claiming, reimbursement)
  • Take photos of receipts (in case you lose them)

Still Have Questions?

Can’t find your answer here?

We’re here to help! If you have questions not covered in this FAQ, please reach out:

📧 Email Us:

📝 Contact Form:
Visit our Contact Page to send us a detailed message.

📞 Call Us:

  • Business Line: +63 (2) 8856-4321
  • Mobile/Viber: +63 917-123-4567
  • Monday-Friday, 9:00 AM – 5:00 PM (Philippine Time)

🌐 Social Media:

  • Facebook: facebook.com/PhilippinesPoliceClearance
  • Twitter: @PHClearanceInfo
  • Instagram: @philippinesclearance

⏰ Response Time: We typically respond within 2-3 business days.

Other Helpful Resources

Government Contacts:

Philippine National Police (PNP):
Camp Crame, Santolan, Quezon City 1111
Hotline: (02) 8722-0650
Website: https://pnp.gov.ph

National Bureau of Investigation (NBI):
Taft Avenue corner Padre Faura St., Ermita, Manila 1000
Hotline: (02) 8525-8231 to 38
Website: https://nbi.gov.ph

Department of Foreign Affairs (DFA):
2330 Roxas Boulevard, Pasay City 1300
Hotline: (02) 8834-4000
Website: https://dfa.gov.ph

Government Hotline:
Call: 8888 (toll-free)
Text: 8888
Website: https://8888.gov.ph

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