Privacy Policy – Philippines Police Clearance

Privacy Policy
Effective Date: March 31, 2025

Welcome to PhilippinesPoliceClearance.com (“we,” “our,” or “us”). We are committed to protecting your privacy and ensuring that your personal information is handled securely. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you use our website and services.

1. Information We Collect

We collect the following types of personal information when you use our website:

Personal Information: Full name, date of birth, address, email, phone number, and other identifying details required for police clearance applications.
Government-Issued IDs: Copies of passports, driver’s licenses, or other official documents for verification purposes.
Transaction Data: Payment details and transaction history when using our services.
Technical Data: IP address, browser type, and usage details to improve website functionality and security.

2. How We Use Your Information

We use your personal information for the following purposes:

To process police clearance applications and related services.
To verify your identity and prevent fraud.
To communicate with you regarding application updates, inquiries, and customer support.
To comply with legal and regulatory requirements.
To improve website functionality, security, and user experience.

3. Data Sharing and Disclosure

We do not sell or rent your personal data. However, we may share your information with:

Government Agencies: Such as the Philippine National Police (PNP) or other authorized institutions for processing police clearance applications.
Service Providers: Third-party vendors assisting in payment processing, IT support, or verification services.
Legal Authorities: When required by law, court orders, or legal processes.

4. Data Security Measures

We implement strict security measures to protect your data, including:

Encryption of sensitive information during transmission.
Secure storage systems to prevent unauthorized access.
Regular security audits and compliance checks.

5. Data Retention Policy

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once no longer needed, data is securely deleted or anonymized.

6. Your Rights Under the Data Privacy Act

Under the Philippine Data Privacy Act of 2012, you have the following rights:

Right to Access: Request a copy of the personal data we hold about you.
Right to Rectification: Correct any inaccurate or incomplete data.
Right to Erasure: Request deletion of your personal data, subject to legal limitations.
Right to Object: Withdraw consent for specific data processing activities.
Right to Data Portability: Request your data in a structured, commonly used format.

To exercise any of these rights, contact us at privacy@philippinespoliceclearance.com.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your browsing experience. You can manage your cookie preferences through your browser settings.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to review this policy periodically.

9. Contact Information

If you have any questions or concerns about this Privacy Policy, please contact us at:

PhilippinesPoliceClearance.com
1234 Manila Street, Makati City, Philippines
Email: privacy@philippinespoliceclearance.com
Phone: +63 2 1234 5678

By using our services, you acknowledge that you have read and understood this Privacy Policy and consent to the processing of your personal data as described herein.