Last Updated: October 26, 2025
Effective Date: October 26, 2025

⚠️ IMPORTANT NOTICE: This website is NOT affiliated with, endorsed by, or connected to the Philippine National Police (PNP), National Bureau of Investigation (NBI), or any Philippine government agency. We are an independent information resource providing guidance about government clearance processes.

1. Introduction

Welcome to PhilippinesPoliceClearance.com (“we,” “our,” or “us”). We are committed to protecting your privacy and ensuring transparency about how we collect, use, and safeguard your personal information.

This Privacy Policy explains:

• What information we collect from visitors to our website
• How we use that information
• How we protect your data
• Your rights regarding your personal information
• How third-party services (including Google AdSense) use cookies and collect data

By using our website, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our website.

2. Information We Collect

2.1 Information You Provide Directly

We may collect information that you voluntarily provide when you:

• Contact us: Name, email address, and message content when you use our contact form
• Subscribe to updates: Email address if you opt-in to receive newsletters or notifications
• Leave comments: Name, email address, and comment content (if we enable a comment system)

2.2 Information Collected Automatically

When you visit our website, we automatically collect certain information about your device and browsing behavior, including:

• Device Information: IP address, browser type and version, operating system, device type (mobile/desktop)
• Usage Data: Pages visited, time spent on pages, links clicked, referring website, date and time of visits
• Location Data: General geographic location based on IP address (country/city level, not precise location)

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience and analyze website traffic. Cookies are small text files stored on your device that help us:

• Remember your preferences
• Understand how you use our website
• Deliver personalized advertising through Google AdSense
• Analyze website performance and improve our content

Types of cookies we use:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand visitor behavior (e.g., Google Analytics)
• Advertising Cookies: Used by Google AdSense to display relevant ads based on your interests

3. How We Use Your Information

We use the collected information for the following purposes:

• Provide and Maintain Our Service: To deliver informational content about Philippine police and NBI clearances
• Respond to Inquiries: To answer questions submitted through our contact form
• Improve User Experience: To analyze how visitors use our site and improve content quality
• Website Analytics: To understand traffic patterns, popular content, and user demographics
• Display Advertisements: To show relevant ads through Google AdSense based on your interests
• Send Updates: To send newsletters or important updates (only if you opt-in)
• Legal Compliance: To comply with legal obligations and protect our rights

We will NOT:

• Sell your personal information to third parties
• Use your information to process government clearance applications (we do not provide this service)
• Share your contact information with government agencies
• Send spam or unsolicited marketing emails

4. Google AdSense and Third-Party Advertising

4.1 Google AdSense Cookies

IMPORTANT: We use Google AdSense to display advertisements on our website. Google AdSense uses cookies to serve ads based on your prior visits to our website and other websites on the internet.

What Google AdSense Does:

• Google uses cookies to serve ads based on your interests and previous browsing history
• These cookies enable Google and its partners to serve ads to you based on your visit to our site and/or other sites on the Internet
• Google may collect information such as your device type, IP address, browsing behavior, and interactions with ads
• This information helps display ads that are more relevant to your interests

4.2 How to Opt-Out of Personalized Advertising

You have control over personalized advertising. You can opt-out through the following methods:

• Google Ad Settings: Visit Google Ad Settings to manage your ad personalization preferences
• Opt-Out of Personalized Ads: Visit aboutads.info to opt-out of personalized advertising from participating companies
• European Users: Visit youronlinechoices.eu to manage your preferences
• Browser Settings: Configure your browser to block third-party cookies (note: this may affect website functionality)

Google’s Privacy Policy: For more information about how Google collects and processes data, please review Google’s Privacy Policy.

4.3 Other Third-Party Services

We may use additional third-party services that collect data:

• Google Analytics: To analyze website traffic and user behavior. Google Analytics Privacy Policy
• Social Media Plugins: If you interact with social media buttons on our site, those platforms may collect information

5. How We Protect Your Information

We implement reasonable security measures to protect your personal information:

• SSL Encryption: Our website uses HTTPS encryption to secure data transmission
• Secure Hosting: Data is stored on secure servers with industry-standard protections
• Limited Access: Only authorized personnel have access to personal information
• Regular Updates: We keep our software and security measures up to date

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Data Retention

We retain personal information only as long as necessary for the purposes outlined in this Privacy Policy:

• Contact Form Submissions: Retained for 2 years or until you request deletion
• Analytics Data: Aggregated and anonymized data may be retained indefinitely for statistical purposes
• Cookies: Most cookies expire after 12-24 months, but you can delete them at any time through browser settings

7. Your Rights and Choices

7.1 GDPR Rights (For European Union Users)

If you are located in the European Union, you have the following rights under the General Data Protection Regulation (GDPR):

• Right to Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data (“right to be forgotten”)
• Right to Restrict Processing: Request that we limit how we use your data
• Right to Data Portability: Request a copy of your data in a machine-readable format
• Right to Object: Object to processing of your personal data for direct marketing or other purposes
• Right to Withdraw Consent: Withdraw consent at any time (where processing is based on consent)

Legal Basis for Processing (GDPR):

• Legitimate Interest: To provide informational content and improve our website
• Consent: For cookies and personalized advertising (where required)
• Legal Obligation: To comply with applicable laws

7.2 CalOPPA Rights (For California Users)

If you are a California resident, the California Online Privacy Protection Act (CalOPPA) provides you with the following rights:

• Right to Know: You can request information about what personal data we collect and how we use it
• Do Not Track Signals: Our website does not currently respond to “Do Not Track” browser signals, but you can control cookies through browser settings
• Third-Party Disclosure: We do not sell your personal information to third parties

7.3 How to Exercise Your Rights

To exercise any of these rights, please contact us at:

Email: admin@philippinespoliceclearance.com
Subject Line: “Privacy Rights Request”
Include: Your full name, email address, and specific request

We will respond to verified requests within 30 days (or as required by applicable law).

8. International Data Transfers

Our website is hosted on servers that may be located in various countries. If you are accessing our website from outside the Philippines, your information may be transferred to, stored, and processed in countries with different data protection laws.

For European Union users, we ensure that data transfers comply with GDPR requirements through:

• Standard Contractual Clauses approved by the European Commission
• Ensuring service providers implement adequate data protection measures

9. Children’s Privacy

Our website is not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at admin@philippinespoliceclearance.com, and we will delete such information.

10. Third-Party Links

Our website may contain links to external websites, including official Philippine government portals (PNP, NBI, DFA). We are not responsible for the privacy practices of these third-party sites. We encourage you to review the privacy policies of any website you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by:

• Updating the “Last Updated” date at the top of this policy
• Posting a prominent notice on our website
• Sending an email notification (if you have provided your email address)

Your continued use of our website after changes become effective constitutes acceptance of the revised policy.

12. Cookie Management

How to Control or Delete Cookies

You can control and manage cookies through your browser settings:

• Google Chrome: Settings > Privacy and Security > Cookies and other site data
• Mozilla Firefox: Settings > Privacy & Security > Cookies and Site Data
• Safari: Preferences > Privacy > Manage Website Data
• Microsoft Edge: Settings > Cookies and site permissions

Note: Blocking all cookies may affect website functionality and your ability to access certain features.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Website: PhilippinesPoliceClearance.com
Email: admin@philippinespoliceclearance.com
Contact Form: https://philippinespoliceclearance.com/contact
Response Time: We aim to respond within 2-3 business days

14. Privacy Authority Contact Information

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the relevant privacy authority in your jurisdiction:

🇵🇭 Philippines – National Privacy Commission (NPC)

The NPC is the independent regulatory body responsible for data privacy protection in the Philippines under the Data Privacy Act of 2012.

Address: 5th Floor, Philippine International Convention Center (PICC), Vicente Sotto St., Pasay City, Metro Manila 1300, Philippines
Email: info@privacy.gov.ph
Website: https://www.privacy.gov.ph
Hotline: (+632) 8234-2228
Complaint Portal: https://www.privacy.gov.ph/file-a-complaint/

🇪🇺 European Union – Data Protection Authorities

EU residents can contact their national Data Protection Authority (DPA). Here are key contacts:

European Data Protection Board (EDPB):
Website: https://edpb.europa.eu
Find Your National DPA: https://edpb.europa.eu/about-edpb/about-edpb/members_en

Example National DPAs:

• Ireland (ICO): https://www.dataprotection.ie | +353 (0)761 104 800
• Germany (BfDI): https://www.bfdi.bund.de | +49 (0)228 997799-0
• France (CNIL): https://www.cnil.fr | +33 1 53 73 22 22

🇺🇸 United States – Privacy Authorities

California Attorney General (CalOPPA Enforcement):
Address: 1300 I Street, Sacramento, CA 95814, USA
Website: https://oag.ca.gov/privacy
Phone: (916) 445-9555
Email: privacy@doj.ca.gov

Federal Trade Commission (FTC) – Consumer Protection:
Address: 600 Pennsylvania Avenue, NW, Washington, DC 20580, USA
Website: https://www.ftc.gov
Phone: 1-877-FTC-HELP (1-877-382-4357)
File a Complaint: https://reportfraud.ftc.gov

🇬🇧 United Kingdom – Information Commissioner’s Office (ICO)

Address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, United Kingdom
Website: https://ico.org.uk
Helpline: 0303 123 1113
Email: casework@ico.org.uk
Report a Concern: https://ico.org.uk/make-a-complaint/

🇨🇦 Canada – Office of the Privacy Commissioner (OPC)

Address: 30 Victoria Street, Gatineau, Quebec K1A 1H3, Canada
Website: https://www.priv.gc.ca
Phone: 1-800-282-1376
Email: info@priv.gc.ca
File a Complaint: https://www.priv.gc.ca/en/report-a-concern/

🇦🇺 Australia – Office of the Australian Information Commissioner (OAIC)

Address: GPO Box 5218, Sydney NSW 2001, Australia
Website: https://www.oaic.gov.au
Phone: 1300 363 992
Email: enquiries@oaic.gov.au
Lodge a Complaint: https://www.oaic.gov.au/privacy/privacy-complaints

🇸🇬 Singapore – Personal Data Protection Commission (PDPC)

Address: 10 Pasir Panjang Road, #03-01 Mapletree Business City, Singapore 117438
Website: https://www.pdpc.gov.sg
Email: info@pdpc.gov.sg
File a Complaint: https://www.pdpc.gov.sg/Complaints-and-Reviews

15. Consent

By using our website, you hereby consent to our Privacy Policy and agree to its terms. If you do not agree with this policy, please discontinue use of our website immediately.

This Privacy Policy is effective as of October 26, 2025 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.